TSWeb Procedures Team Minutes, Mar. 31, 2006
Present: Lois Purcell, Deb Warfield, Jim Spear, Margaret Nichols, Jim Alberts (chair, recorder)
Our first discussion revisited the issue of the "tools and resources" (hereafter T&R) page. Lois brought the current resources pages on the Cataloging pages of TSWeb to our attention; these had been excluded from the initial draft of the T&R page contents. We agreed that these needed to be included in the new draft, and we also discussed terminology issues in the draft, including "library organizations," which is too vague and includes both bibliographic utilities (OCLC, RLIN) and national projects (NACO, PCC, etc.). We also agreed that certain important resources, such as the oversize chart, the call number examples, and the Music Cataloger?s pages needed to be included. We also agreed that the numerous outside resources on the Government Documents pages of TSWeb should be included in the T&R page.
We understood that this page is dynamic and materials will be added and sometimes removed or archived over the life cycle of the site.
We discussed the problems of superseded procedures, "orphan" material from the Voyager folder and older project pages, especially those from the CTS web site. We discussed whether some could be omitted from the new site (not generally agreed upon) but also agreed that they should not be shown to the public as if they are current procedures. These discussions will remain ongoing between Nate, Karen, and other stakeholders as we decide how to treat superseded content and older projects and reports.
One option is putting older CTS materials in an archive in the About Us page, since they represent historical records of the organization. We discussed various methods of notifying users who surf to the pages that they are not current documentation, including the possibility of pop-ups, redirects, or simply adding prominent notes to the header of each page.
Our second discussion covered the remaining outstanding issues on front matter for the Voyager Manual pages. We agreed that completely omitting date information was probably a mistake, since some of the procedures are updated independently from Voyager upgrades. (Lois Purcell has since proposed a workable solution, which we agreed to implement). We also discussed the question of adding unit information to Voyager procedures front matter, and decided that it would not be workable, since many Voyager manual procedures cut across several unit boundaries and such information would quickly become meaningless.
We also discussed scope notes for Voyager charts and graphs. While scope notes for charts and tables may seem superfluous, they could prove useful to novice users of the procedures, clarify who uses the chart, and provide keywords for searching the procedures, Also, Jim LeBlanc specifically suggested we add them. We did agree to keep them brief, however.