| TSWeb Procedures Team Minutes, Oct. 7, 2005 Present: Jim Alberts (chair), Margaret Nichols, Lois Purcell (recorder), Jim Spear, Deb Warfield Discussion of progress so far/procedural questions We have made good progress on the copy editing of the procedures. Outstanding are the administrative procedures. Lois agreed to change the CTS to LTS on those procedures (done) but to leave the rest of the procedures alone until senior administrators have had a chance to review them and recommend changes/additions/deletions. Also outstanding are Jim Albert’s assigned procedures (numbers 4, 4a, 17, 18, 24, 28, 28a, 33, 68, and 69). He will work on them as his schedule permits. Lois agreed to make the change from Olin LTS to LTS Olin in several procedures that she updated before the group decided on LTS Olin as the preferred phrase in the previous meeting. There is no rush about accomplishing this task but it would be good to finish within the next couple of weeks.Margaret reviewed LTS procedures and sent Lois revisions to make to several current procedures (numbers 1, 11, 16, 32, 42, 54, and 60), outlining exceptions and variations in processing for RMC materials. Margaret also created 4 new procedures that address RMC processing only, namely: 78. Accessioning a New Manuscript or Archival Collection 79. Accessioning an Addition to a Manuscript or Archival Collection 80. Accession Numbers for Manuscript or Archival Collections 81. Manuscript Cataloging Worksheet The new RMC procedures will be added to the LTS procedures page within the next week or two. Front matter progress and issues Jim A passed out examples of what the standard front matter for the procedures might look like, using procedure numbers 15 and 16 as examples. We discussed at length. There was some discussion of breaking the "front" matter up by posting the abstract/scope at the head of the procedure and having the other information listed at the end of the procedure. However, to make metadata harvesting easier, we decided that all "front" matter will be posted at the beginning of the procedure, immediately following the title. The front matter will consist of the following five elements:Abstract/Scope Drafter Unit responsible/Keeper Date of next review Date of most recent update We didn’t decide on the exact order of each element, but will definitely post the abstract/scope as the first item following the title. Basic web-page design discussion We reviewed discussion of basic web page design as was discussed in the larger group’s meeting on Oct. 4. All procedure group members agreed that we are in favor of the design group’s recommendation that the web page’s impetus should be organization/motives/reasons rather than the functional approach of making the 4 LTS departments the focus of the main page. We are also in agreement that a user be able to easily approach the site by function when desired.We discussed the importance of building repetition into the new site to make navigation as transparent as possible. Folding of Voyager Manual procedures into the "old CTS" procedures The Voyager manual contains some documents that are clearly procedures and some that contain tabular data and are not procedural at all. We briefly discussed how to blend the existing Voyager manual procedures in with other LTS procedures. In the list of procedures that will result from blending them all together, we discussed the advisability of identifying the Voyager-specific procedures with a small letter " v". That is, when the procedure that addresses creating an item record in Voyager is blended in with the other LTS procedures, it might be called LTS Procedure #82v. |