13 August 2004
Attending: Bill Kara, Surinder Ghangas, Adam Chandler, Maureen Morris, Jesse Koennecke, Scott Wicks
The main activity completed at the ERM Implementation Team kick-off meeting was a review of the Team charge.
The following issues and assignments were identified during the review:
1. We know that ERMS is intended to handle the licensing and access to our ejournals. What about the licenses for our other materials that are not e-journals? Is this a “phase II” issue? Scott will clarify with Project Sponsor—Karen.
2. Staff client installation. Adam agreed to facilitate the process of ensuring the staff clients can be installed on the Team’s machines. He will work with Oliver to see about distribution (at time of implementation) to all appropriate CUL locations.
3. Web OPAC set-up. Maureen, Jesse, and Surinder will take responsibility for managing the set-up of the Web OPAC, once Jesse and Surinder have received the on-site training at III’s headquarters.
4. Scott will secure the interview notes from the stakeholder analyses that were conducted this past spring to see what we might explore during the training session in Emeryville.
5. While we have established a project website, we will assign Maureen and Surinder to maintain it—add new and update existing content.
6. There are four groups of Library stakeholders that will need to be included in ongoing communication and from whom the Team will need advice and feedback. Bill will be the liaison to selectors. Maureen and Jesse will take care of Public Services. Scott will work with Technical Services. Adam and Surinder will ensure the Information Technology folks are covered.
7. The training program for the appropriate Library stakeholder groups will be coordinated by the same people as are assigned to take care of the communication issues. (See 6 above.)
Outside of the charge, the following issues were discussed:
1. Adam will check with Oliver regarding Groove (P2P software that the Team would like to use throughout the Project.) It’s possible that our Team could serve as the test group for the Library.
2. We need to pay attention to the relationship of ERM to existing technologies— Voyager, ENCompass… To this end, Scott proposes that after we receive the training and a better understanding of ERM, we consider inviting appropriate individuals to brainstorm any areas where ERM may replace or complement existing systems.
3. Laurie Stevens will set up a weekly, one- hour time slot for us to use as needed. Location of meeting will be distributed between Mann and Olin.
4. Scott will ask that all team members be added to the III ERM discussion list.
