Scope: This document outlines the process that Library Technical Services serials receiving staff follow when receiving an issue or a volume of a serial title.
Contact: Lisa Maybury
Unit: Serials Management
Date last updated: 01/07/08
Date of next review: August 2008
This procedure does not apply to RMC serials.
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- Newspapers
- Periodicals (published at least twice a year)
- Serials (published annualy or less frequently) and monographic series that are cataloged as serials
A. Newspapers
Mark nsp on the upper left corner of the front page. Place on the Newspapers-Maps/Microforms shelf in Acquisitions Services.
B. Periodicals (published at least twice a year)
- Titles for the stacks of Olin, Asia, Icelandic, Maps, and Uris Reference
Mark in pencil the location and call number of the title on the upper left corner of the front cover. If the cover is of matte paper mark directly on it; otherwise, apply and mark on an adhesive label. Place on the distribution shelves in Acquisitions Services.
- Titles for Olin Current Periodicals Room
- Apply a Current Periodicals sticker.
- Do not mark with call number and location.
- Mark " dupl." on the label, if the issue in hand is a duplicate copy.
Exceptions: Write the full call number and coverage for publications in vernacular languages, supplements and indexes. Place on the distribution shelves in Acquisitions Services.
- Titles for Unit Libraries, including Uris
Mark in pencil only the location on the upper left corner of the cover. Use the same abbreviation as shown in Check-In Note of Voyager. If the cover is of matte paper mark directly on it; otherwise, apply and mark on an adhesive label. When using labels, write location on the upper part of label. Place on the distribution shelves in Acquisitions Services.
- Titles for the Rare & Manuscript Collections
Do not mark. Send directly to the Rare & Manuscript Collections in a campus envelope.
C. Serials* (published annually or less frequently) and monographic series that are cataloged as serials
* Type of Continuing Resource in Voyager is set to blank
- Soft cover titles for the stacks of Olin, Asia, Icelandic and Uris
- Mark in pencil the location and the call number on the upper left corner of the cover.
- Mark the call number and the coverage on the back of the title page, being careful to leave room for trimming; use v., yr; or no. yr.; yr etc. as appropriate.
- If the publication lacks a title page, mark on the first page that is not an advertisement page, or is not too glossy to be written on.
- Do not send to be bookmarked; place on the distribution shelves in Acquisitions Services.
- Soft cover titles for Olin Reference, Uris Reference, and Asia Reference Collections (including serials for which the latest volume goes to the Reference Collection).
- Mark in pencil the location, the call number and the coverage on the back center of the title page.
- Insert "Send to Bookmarking" flyer and annotate the flyer with the appropriate designation, e.g., "Olin, Ref."
- Affix a barcode one inch down and one inch from the upper right edge of the first loose page after the cover page. If this would obscure the printed text, affix barcode elsewhere on the page. Use the inside of the back cover as the last resort.
- Create an item record; mark the Item Type on the item record in Voyager "nocirc".
- Send to be bookmarked.
- Soft cover titles for the Unit Libraries
Mark the call number and the coverage on the back of the title page. Insert a yellow destination flyer for the appropriate Unit Library. Send to be bookmarked.
- Hard cover titles for Olin, Asia and Unit libraries, including Uris
- Mark in pencil the location, the call number, and the coverage on the upper left corner on the back of the front cover.
- Affix a barcode one inch down and one inch from the upper right edge on the facing page. If this would obscure the printed text, affix barcode elsewhere on the page. Use the inside of the back cover as the last resort.
- Create an item record; mark the Item Type on the item record in Voyager "book".
- Insert a yellow destination flyer for the appropriate Unit Library.
- Hard cover titles for Olin Reference, Asia Reference and Uris Reference Collections (including serials for which the latest volume goes to the Reference Collection).
- Mark in pencil the location, the call number, and the coverage on the upper left corner on the back of the front cover.
- Affix a barcode one inch down and one inch from the upper right edge on the facing page. If this would obscure the printed text, affix barcode elsewhere on the page. Use the inside of the back cover as the last resort.
- Insert a "Send to Bookmarking" flyer and annotate it accordingly, e.g., "Olin, Ref."
- Create an item record; mark the Item Type on the item record in Voyager "nocirc".
- Hard cover titles for the Rare & Manuscript Collections
Do not mark. Send directly to the Rare & Manuscript Collections.
- Spiral bound titles for all locations
Follow the same procedure as for the hard cover titles.
