CDs: FAL/Olin/Uris

Submitted by admin on Tue, 04/28/2009 - 14:47

Computer Disk Processing for Asia/Fine Arts/Olin/Uris

Scope: This procedure documents computer disk processing for Asia, Fine Arts, Olin, and Uris libraries. Disks for other unit libraries are excluded from this procedure.

Note: Items accompanying unbound serials issues should be sent to Collection Management Serials Department with accompanying issue in a campus envelope. Do not separate. Collection management staff will ensure that they are set up properly for the stacks once the paper volumes are bound. The disks will remain in Serials Collection Management until then.

Contact: Lois Peret Purcell

Unit: Cataloging

Date last reviewed: 09/25/09

Date of next review: August 2009

CD ROMs

Magnetic Disks (Mostly obsolete)

For Olin and Uris Reference, see respective sections olin,ref and uris,ref in LTS Procedure #24.

Back to CD Processing Procedure

CD-ROMS:

CDs (Unaccompanied):
1. Location:
  - Asia: ech/sasa/was
  - Fine Arts: fine (with MFHD note: 852 |z Request at Circulation Desk)
  - Olin: olin
  - Uris: uris
2. Call number: LC type with qualifier "|k Disk" before call number
3. Fine Arts/Uris: Barcode jewel case and create item record.
  Provide scrap card with call number for Physical Processing.
  LTS Olin Physical Processing marks jewel case with call number, tattle tapes CD and writes call number on inner ring of CD with indelible ink.
4. Asia/Olin: If CD is received in LTS in a circulation-worthy DVD case, leave the CD in that case. Otherwise, transfer CD to a DVD case. Move any insert under the plastic covering of the container. Write call number on the location flyer. Apply barcode to inside case and create item record. Do not include insert in piece count. Physical Processing staff will tattle tape CDs and write call numbers on the inner ring of CD with indelible ink.
CDs accompanied by bibliographically significant insert/guide laid in jewel case (described in subfield e of 300 field and/or a 500 note):
1. Location : Appropriate stacks location
  - Asia: ech, sasa, was
  - Fine Arts: fine (with MFHD note: 852 |z Request at Circulation Desk)
  - Olin: olin
  - Uris: uris (with MFHD note: 852 |z Request at Circulation Desk)
2. Call number: LC type with qualifier "|k Disk" before call number on all pieces
3. MFHD notes:
  - 866 1 CD-ROM
  - 867 1 guide [or insert] |z <Laid in jewel [or DVD] case>
4. Fine Arts/Uris: Barcode jewel case and create item record, indicating appropriate piece count.
  Provide scrap card with call number for Physical Processing.
  LTS Olin Physical Processing marks jewel case with call number, tattle tapes CD and writes call number on inner ring of CD with indelible ink.
5. Olin/Asia: If CD is received in a circulation-worthy DVD case, leave in that case. Otherwise, transfer to a DVD case. Write call number on any significant insert/guide and move to inside the case. Write call number on the location flyer and apply barcode to inside case and create item record, but do not change piece count. Physical Processing staff will tattle tapes CDs and write call number on inner ring of CD with indelible ink, and create pocket for insert.
CDs + Hardcover book (whether CD accompanies book or book is guide to CD, the disk will be put into a pocket of the book)
1. Location : Appropriate stacks location
  - Asia: ech, sasa, was
  - Fine Arts: fine
  - Olin: olin
  - Uris: uris
2. LC call number with no qualifying "Disk" or "Guide" on any pieces
3. MFHD notes:
  - Book with accompanying disk:
    - 866 1 v.
    - 867 1 CD-ROM |z <in pocket of text>
  - Disk with accompanying book/guide:
    - 866 1 CD-ROM |z <in pocket of guide>
    - 867 1 guide
4. Barcode book, create item record, and change piece count to 2. Include note on flyer that volume includes disk in pocket, or put disk in mailing box and rubber band to book
5. LTS Olin Physical Processing marks book, tattle tapes book and CD, writes call number on inner ring of CD with indelible ink, uses existing pocket if appropriate or applies new one when none provided or existing pocket is of questionable archival quality
  - Note: If more than 2 CDs are received or if CDs are too big to put in plastic pockets in book, do not create item records. Send to Conservation for box creation. Conservation staff should send box to Serials Collection Management for barcoding, and then on to LTS Physical Processing for tattle taping and marking as outlined above
CDs + Paperback book (whether CD accompanies book or book is guide to CD, the disk will be put into a pocket of the book)
1. Location : Appropriate stacks location
  - Asia: ech, sasa, was
  - Fine Arts: fine
  - Olin: olin
  - Uris: uris
2. LC call number with no qualifying "Disk" or "Guide" on any pieces
3. MFHD notes:
  - Book with accompanying disk:
    - 866 1 v.
    - 867 1 CD-ROM |z <in pocket of text>
  - Disk with accompanying book/guide:
    - 866 1 CD-ROM |z <in pocket of guide>
    - 867 1 guide
4. Barcode book, create item record, and change piece count to 2
5. Send book to be stiffened, along with accompanying CD. Make prominent note on location flyer indicating that there is an accompanying CD. Conservation staff will make pocket for CD if the publisher's pocket is not appropriate or of questionable archival quality.
6. LTS Olin Physical Processing marks book, tattle tapes CD, and writes call number on inner ring of CD with indelible ink.
7. Note: If more than 2 CDs are received or if CDs are too big to put in plastic pockets in book, do not create item records. Send to Conservation for box creation. Conservation staff should send box to Serials Collection Management for barcoding, and then on to CTS Physical Processing for tattle taping and marking as outlined above

Magnetic Disks (Mostly obsolete)

Disks (Unaccompanied):
1. Location:
  - Fine Arts: fine (with MFHD note: 852 |z Request at Circulation Desk)
  - Olin: olin (with MFHD note: 852 |z Request at Circulation Desk)
  - Uris: uris (with MFHD note: 852 |z Request at Circulation Desk)
2. Call number: LC type with qualifier "|k Disk" before call number
3. Pencil call number, predeced by word "Disk" on small white label and affix label to disk
4. Send disk to Stacks Collection Management in disk mailing box
Disks + Hardcover book
1. Location:
  - Book--Appropriate stacks location (i.e. fine/olin/uris)
  - Disk--Appropriate Circulation Desk (i.e. Fine Arts/Olin/Uris)
2. LC call number
3. MFHD notes:
  - 852 |z Request disc at Circulation Desk
  - Book with accompanying disk:
    - 866: 1 v.
    - 867: 1 disk
  - Disk with accompanying book/guide:
    - 866 1 disk
    - 867 1 guide
4. Barcode and create item record for book, and if book is accompanying material to disk, use guide in the enum of item record
5. Do not barcode disk *
6. Pencil call number, followed by word "Disk" on small white label and affix label to disk
7. Place disk in disk mailing box and rubber band to book
8. Physical Processing will process book and send both pieces to Stacks Collection Management
Disks + Paperback book
1. Location:
  - Book--Appropriate stacks location
  - Disk--Appropriate Circulation Desk
2. LC call number
3. MFHD notes:
  - 852 |z Request disc at Circulation Desk
  - Book with accompanying disk:
    - 866 1 v.
    - 867 1 disk
  - Disk with accompanying book/guide:
    - 866 1 disk
    - 867 1 guide
4. Barcode and create item record for book, and if book is accompanying material to disk, use guide in the enum of item record
5. Pencil call number, followed by word "Disk" on small white label and affix label to disk
6. Send book to be stiffened, along with accompanying disk. Make prominent note on location flyer indicating that there is an accompanying disk. Conservation staff will make pocket for disk if the publisher's pocket is not appropriate or of questionable archival quality.

* Collection Management staff will barcode and mark the user copy of magnetic disks

Back to LTS Procedure #24

Imported Node Type:

Procedure

Procedure Info

LTS Procedure Number:

24o

LTS Procedure Category:

Special Formats Cataloging

Procedures & Documentation