Library Technical Services > Procedures & Documentation > Rare & Manuscripts Collection > Special Files Fields | |
| Special Files Fields for Rare Books (LTS Procedure #89) Scope: This procedure identifies the added tracings that LTS Special Materials staff use to make rare books readily searchable by publication date, publisher and/or printer, and provenance (former owner). It also describes our policies concerning when to add these tracings. Contact: Margaret Nichols Unit: LTS Special Materials Date last updated: 04/11/08 Date of next review: March 2009 For pre-1800 European imprints and pre-1821 American imprints, we trace the publication date, printer, and publisher. For History of Science and Icelandic materials, we trace the date, printer, and publisher for all pre-1900 imprints. 650 _4 [Date] for publication date 651 _4 [Place]$vImprints (printer/publisher's name) Examples: For imprints of any date, we trace provenance. 700 1_ (or 710 2_) for provenance Example: The provenance note itself goes in 852 $z (a public note) on the MARC holdings record. For imprints of any date, we also trace a significant binder or a private press. For a binder: 700 1_ (or 710 2_) with $4bnd at the end Examples: We do not trace donors. (When we traced them in the past, confusion resulted when patrons searched under authors who were also donors.) Instead, we make a 541 note for a donor, unless s/he wishes to remain anonymous. Although it is copy-specific, this note is included in the bibliographic record (instead of the holdings record) in order to enable donors or Public Affairs staff to retrieve all the books given by a particular donor, by doing a simple keyword search. Example:
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