Library Technical Services > Procedures & Documentation > Rare & Manuscripts Collection > Manuscript Accession Numbers | |
| Accession Numbers for Manuscript or Archival Collections (LTS Procedure #80) Scope: This is the procedure that RMC staff use to create an accession number for a manuscript or archival collection. We assign a number to each new accession. The accession number goes in 541 $e on the Voyager holdings record, and is used to help track accessions for the purpose of compiling annual statistics. Contact: Margaret Nichols Unit: RMC Date last reviewed: 03/27/08 Date of next review: March 2009 Here is how to construct an accession number: [M for manuscripts, or A for archives][year--last two digits][which half of the calendar year]-[month] The first half of the calendar year is January-June; the second half is July-December. We have to divide up the year this way because the Annual Report, where we report accessioning statistics, covers the fiscal year, from July 1-June 30. Each fiscal year consists of the second half of one calendar year and the first half of the next calendar year. When recording the month, use a leading zero if the number is less than 10. Examples:
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