Scope: This procedure addresses the treatment of books ordered by a selector who needs to see the items when they are received in LTS Olin before they are cataloged, to determine if they are destined for the proper collection and/or are suitable for our collection.
Contact: Lisa Maybury
Unit: Acquisitions and Monographs Receiving units of LTS Olin
Date last reviewed: 01/01/08
Date of next review: February 2009
"Show X on arrival" books are identified by an annotation in the requestor field of the purchase order, instructing the Olin receiver to "Show [a selector’s name or initials] on arrival."
- Do not immediately catalog these books.
- The receiver should:
- After the selector reviews the book and makes a decision, the selector annotates the flyer with instructions on what to do with the book and places it on the Olin G&E sorting table.
- Olin G&E staff return the book to the Receiving Unit staff member who placed it there or to the Receiving Unit supervisor if initials are absent.
- Receiving Unit staff:
- Make necessary corrections to the MFHD record
- Remove all acquistions-type notes from the MFHD record
- Line through the "Show to" annotation on the top of the routing flyer
- Process the book exactly as they would if the book had just been received and paid for, i.e., catalog, set language location (for materials that can't be processed), etc.
