Library Technical Services

Searching for Purchase Orders (Voyager)

Scope: This procedure provides two methods for acquisitions staff to search purchase orders and gives all of the search options for purchase order searching.

Contact: Ardeen White

To search for a purchase order:

Method 1.

• Select File> Search> Purchase Order.
• The Find Purchase Order dialog box displays.

Method 2.

• Click the Search button in the Acquisitions toolbar.
• The Search Acquisitions Record dialog box displays. Select Purchase Order and press Enter.
• The Find Purchase Order dialog box displays.

Then:

1. Click in the Search By field and select an option to search by, clicking the down arrow and choosing from the list of searching criteria:

   PO Number	Create Date	Approve Date
   Invoice Number	Ship To Location	PO Note
   Vendor Name	Bill To Location	PO Instructions
   Vendor Code	Order Location	Line Item Note
   Fund Name	Currency Code	Line Item Instructions
   Ledger Name	Bibliographic Information	Operator ID
   PO Type	Bib Record Number	Status or Status Date

   • Depending upon the Search By option that was selected, one or more of the following conditions will be listed in the Condition field for your selection:
     • greater
     • less
     • equal
     • keyword (keyword allows for a case-insensitive search for information anywhere in a free-text area, such as PO Note)
2. Click in the Search For field and type your search string, or click the ellipsis to display a Search For selection dialog box
3. In the Operator field you can select an operator (AND, OR, NOT) to continue refining your search. If you select an operator, repeat steps 2-5 in the next line until you have completed narrowing your searching criteria
4. Click Find to execute your search. [Click Cancel to exit the search dialog box]
5. In the Search Results list box, select a purchase order and click OK to display the purchase order.

You can select multiple records from a search result and bring up a window for each selected record. You also have the ability to see the previous search and its results in the search dialog box if you just executed a search for the same type of record. For example, if you conduct a purchase order search and select a record, you can search on a purchase order again and see the results set again. Remember, this only works if you do the same type of search. If you search for purchase orders and then search for invoices, the search terms are cleared.