Scope: This procedure provides instructions for running automated import, export, cleanup, reporting and various related jobs using shell scripts and other tools created by the Library Systems Office. The list of jobs includes the frequency of the work, the list of people responsible for performing this work, as well as the function of each job. In addition, this procedure includes guidelines for scheduling batch routines.
Contact: Jena Bakula
Unit: Database Management Services
Date last updated: 04/02/07
Date of next review: July 2008
| Job (linked to instructions) | Frequency | Primary Responsibility | Backup | Function |
| ACLS History E-Books | When new files available | Pikulik | Bakula | Cataloged Records |
| Annex Location Report (Suspended) | N/A | N/A | N/A | N/A |
| Asia Q-V Call Number Cleanup (Suspended Aug. 2007) | Monthly (ca. 20th) | Tarbox | Pikulik | Record Maintenance |
| Authority Records: Names and Subjects | Weekly | McNamara | LeBlanc | Authority Records |
| Aux Amateurs Approvals | When new files available | Arroyo | Branch | ACQ records |
| Aux Amateurs EDIs | When new files available | Adams | Branch | EDI Invoices |
| Batchmatch | Monthly (1st Thursday) | Purcell | Bakula | Cataloged Records |
| Batch Delete | Monthly (1st Wednesday) | Tarbox | Stewart-Marshall | Record Maintenance |
| Blackwell EDIs | When new files available | Adams | Branch | EDI Invoices |
| Cambeiro Approvals | When new files available | Arroyo | | ACQ records |
| Casalini Approvals | When new files available | Adams | Branch | ACQ records |
| Casalini Enhanced | When new files available | Adams | Branch | Cataloged records |
| Casalini Full | When new files available | Adams | Branch | Cataloged records |
| Casalini MSOs | When new files available | Adams | Branch | Cataloged records |
| CIS Records | When new files available | LeBlanc | Bakula | Cataloged records |
| Copy Number Cleanup | Monthly (ca. 15th) | Martinez | Stewart-Marshall | Record maintenance |
| Donor Names | Monthly | Tarbox | Pikulik | Related jobs |
| Eduke | Monthly | Bakula | Martinez | Cataloged records |
| Ebrary | Monthly | Pikulik | Bakula | Cataloged records |
| Ebsco EDIs | When new files available | Spear | Saikonnen | EDI Invoices |
| Harrassowitz Approvals | When new files available | Adams | Branch | ACQ records |
| Harrassowitz EDIs | When new files available | Adams | Branch | EDI Invoices |
| Harrassowitz Firm Order EDIs | When new files available | Adams | Branch | EDI Invoices |
| Harrassowitz MSO MARC Records | When new files available | Saikonnen | Branch | ACQ Records |
| Harrassowitz Serials EDIs | When new files available | Spear | Saikonnen | EDI Invoices |
| Harrassowitz Standing Order EDIs | When new files available | Branch | Adams | EDI Invoices |
| Heinonline Legal Classics Library | When new files available | Pajerek | Pikulik | Cataloged Records |
| Heinonline World Trials Collection | When new files available | Pajerek | Pikulik | Cataloged Records |
| Iberbook Approvals | When new files available | Adams | Branch | ACQ records |
| Icelandic MFHD Cleanup and Location Flip | Monthly | Martinez | Bakula | Record Maintenance |
| Initial Article/Tilte Tag Cleanup | Monthly (1st Wednesday) | Tarbox | Pikulik | Record Maintenance |
| ISBN Extract | | | | Related jobs |
| Item Type Flip to No Circ for noncirculating collections | Weekly | Martinez | Stewart-Marshall | Record Maintenance |
| Iturriaga Approvals | When new files available | Arroyo | | ACQ records |
| Knovel | When new files available | Pikulik | Bakula | Cataloged records |
| Large-Scale Digitization (Kirtas) | Weekly (mostly Fridays) | Tarbox | Pikulik, Bakula | Record Maintenance and Reports |
| Large-Scale Digitization (Kirtas/RMC) | Monday-Friday | Chron job | LeBlanc | Record Maintenance |
| LC Cairo Arabic | When new files available (done manually) | Arroyo | Korhonen | ACQ records |
| LC Resource File | When new files available | | | Resource file loads |
| Lost/Missing Withdrawals Report | Monthly (1st workday) | Martinez | Stewart-Marshall | Reports |
| MARCadia (Suspended Feb. 2007) | Monthly (2nd Thursday) | Purcell | Bakula | Cataloged records |
| Marcive | Monthly (Tues. or Thurs. p.m.) | Maybury | Stewart-Marshall | Cataloged records |
| MIT CogNet E-Books | When new files available | Pikulik | Martinez | Cataloged records |
| NBER | When new files available | Pikulik | Bakula | Cataloged records |
| NetLibrary | Monthly (when files made available) | Bakula | LeBlanc | Cataloged records |
| OACIS | Quarterly (1st Wed. of month) | Tarbox | LeBlanc | MARC record export |
| OCLC CJK (Suspended Nov. 2004) | N/A | N/A | N/A | N/A |
| OCLC Export | Monday mornings | Tarbox | Bakula | MARC record export |
| OCLC Institution Records | Thursday mornings | Tarbox | Bakula | MARC record export |
| OCLC Password | 8-weekly (Wednesdays) | Tarbox | Bakula | Related jobs |
OCLC System Numbers
| Weekly (Thursday afternoons) | Pikulik | Martinez | Record Maintenance |
| OKU Withdrawals Count | Monthly (1st Thursday) | Tarbox | Pikulik | Reports |
OPAC Title Count
(Suspended 10/06) | N/A | N/A | N/A | N/A |
| Proquest Updates (Suspended) | N/A | N/A | N/A | N/A |
| Purl Updates (Suspended) | N/A | N/A | N/A | N/A |
| Recon (Completed Aug. 2005) | N/A | N/A | N/A | N/A |
| RLIN Export (Suspended Sep. 07) | Weekly (Monday afternoons) | Tarbox | Bakula | MARC record export |
| RPS Approvals (Suspended Feb. 2006) | When files made available | Adams | Branch | ACQ records |
| Searching ISBN against OCLC | Weekly | DelaCuadra | Arroyo | Related jobs |
| Serial Solutions Updates | Monthly | Liisa Mobley | Jim Spear | Cataloged records |
| Series Not Started Flip | Monthly (1st Wednesday) | McNamara | LeBlanc | Record Maintenance |
| Swetsbl EDI | When files made available | Saikonnen | Branch | EDI Invoices |
| Touzot EDIs | When files made available | Adams | Branch | EDI Invoices |
| Weeding Excess 948s | Monthly | Pikulik
| Martinez
| Record Maintenance |
| Wiley Math Records | When files made available | Bakula | | Cataloged Records |
| Yankee Approvals | Weekly (Monday mornings) | Arroyo | Adams | ACQ records |
| Yankee EDIs | When files made available | Adams | Branch | EDI Invoices |
| Yankee WCS (Formerly ITSO) | When new files available | Pikulik | Bakula | Related jobs |
