| Local Notes in Voyager Scope: This document outlines Cornell practice for recording local notes. Different types of local notes and VOYAGER fields used to record them are described here. A local note applies to a specific copy of a title cataloged in VOYAGER. Local notes may be displayed in the OPAC to communicate information to catalog users, or they may be displayed only in staff mode to provide information for processing. Locations for recording local notes include subfield $x or $z of the MFHD record's 852, 866, 867, or 868 fields. Contact: Jim Leblanc Date last reviewed: 03/31/06
Staff Notes Notes that contain processing information for staff do not display inthe OPAC. Staff notes pertaining to the whole copy are recorded in thesubfield $x of the 852. Use subfield $x of the 866, 867, or 868 fornotes referring to that holdings statement. Several notes may berecorded for a single copy, but each should be in a separate $xsubfield. When recording a note containing processing information forstaff use, refer to Abbreviations Used in Notes to select appropriate abbreviations. If there is no abbreviation, record a concise note in your own words. Examples: 852 $x Gift 852 $x To be permanently retained in Catalog Dept. 852 $x Bind each vol. separately with its accompanying supplements and indexes. 866 $x Incomplete vols. unbound. 867 $x Bind in 1 vol. when next issue arrives. 868 $x Discard 6-month index when cumulative 12-month index arrives. OPAC Notes Pertaining to a Whole Copy These notes should be recorded in the subfield $z of the 852. Severalnotes may be recorded for a single copy, but each should be in aseparate $z subfield. Notes pertaining to retention and locationinformation should use the text from the list of Previously Coded OPAC Notes and Patterns for OPAC Notes. Exceptions to this guideline are determined at the processing center level. Examples: 852 $z Latest 5 years on reserve. 852 $z Current year only. 852 $z Errata slip in pocket. 852 $z 4 maps in pocket. 852 $z Diskette lacking. 852 $z Bound with: Employing the hard-core unemployed. 852 $z Library's copy imperfect: p. 33 missing, p. 34 upside down. OPAC Notes Pertaining to Part of a Copy Use subfield $z of the 866, 867, 868 fields for notes referring to thatholdings statement. Continue to enclose the entire note in anglebrackets. Examples: 866 41 $8 0 $a "The songs" 1-2 $z <sound cassettes> 867 41 $8 0 $a 1-4 $z <text> 868 41 $8 0 $a "Author/Title Index":v.1/4 (1960/1964) $z <in v.4> PREVIOUSLY CODED OPAC NOTES
The following list contains the wording that should be used for these specific OPAC notes. ____________ shelved at ____________ ____________ shelved in ____________ ____________ shelved on ____________ Accompanying ____________ at ____________ Accompanying ____________ in ____________ Accompanying ____________ on ____________ Available at ____________ Available in ____________ Check at Circulation Desk for issues in process Current ____________ months only Current unbound issues at ____________ Current unbound issues in ____________ Current unbound issues on ____________ Current year at ____________ Current year in ____________ Current year on ____________ Kept until superseded by ____________ Last ____________ years at ____________ Last ____________ years in ____________ Last ____________ years on ____________ Latest ____________ at ____________ Latest ____________ in ____________ Latest ____________ on ____________ Latest ____________ only Latest in ____________ Latest unbound issue at ____________ Latest unbound issue in ____________ Latest unbound issue on ____________ Next to latest only at ____________ Next to latest only in ____________ Next to latest only on ____________ Shelved at ____________ Shelved in ____________ Shelved on ____________ Subscription cancelled with ______ [To be input by authorized serials staff ONLY] Temporarily stored at ____________ Temporarily stored in ____________ Temporarily stored on ____________ Vols. ____________ shelved at ____________ Vols. ____________ shelved in ____________ Vols. ____________ shelved on ____________ ABBREVIATIONS USED IN NOTES The following standard abbreviations are used in staff notes in VoyagerMFHD records. These abbreviations are not used in bibliographicrecords. Use the standard abbreviations in AACR2 for bibliographicrecords. Abbreviations listed here do not generate messages for OPACdisplay.
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