Scope: The following guidelines are to provide the LTS searcher/cataloger with an explanation of the workflow of CJK materials, for creating and maintaining CJK records both in OCLC and Voyager.
Contact: Teresa Mei
Unit: Cataloging
Date last updated: 01/08/08
Date of next review: January 2009
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- Criteria for an item to be processed as CJK
What to do if you have a CJK book in hand
Dept. libraries
LTS Olin staff
MARC information in OCLC Connexion
To Create CJK record in Voyager
Receiving
Cataloging
Maintenance of a CJK record
Criteria for an item to be processed as CJK
"Cataloging Service Bulletin" no. 57, p.37-38 provides guidelines for determining materials cataloged as CJK.
"Input a [new] record ... if the language is a JACKPHY language and most of at least two of the following are in nonroman script regardless of the language of the script:"
- 245 (Title and statement of responsibility area)
- 250 (Edition area)
- 260 (Publication, distribution, etc., area)
- 4xx (Series area)"
What to do if you have a CJK book in hand
- For departmental libraries
Search in OCLC WorldCat. If full copy is found with an 066 field, subfield c $1, import the record and catalog the item in Voyager. Do not strip the 066 nor 880 fields from CJK records. If no usable record is found, send the item to Olin Library receiving unit for processing. If the item already has a Voyager record, print out the record to accompany the book before distributing for CJK processing.
- For Olin LTS staff
If an item is discovered to be CJK on receipt, or a CJK item is received as a gift, the item should be processed by CJK receiving staff. If the item already has a Voyager record, send a printout to accompany the book before distributing to CJK staff.
MARC information in OCLC Connexion
Logon to OCLC and display a record. In fixed fields [leader and 008] click on the blue highlighted area to get MARC information. In variable fields, right click on the field, then choose MARC field help. You will be lead to OCLC Bibliographic Formats and Standards documentation. Information about the general cataloging and inputting process in Connexion can be found at the HELP menu by clicking on Client help, MARC field help or Tutorial.
Create CJK record in Voyager
Receiving
- If the item has a fastcattable record in Voyager, complete the processing.
- If the item requires further searching, search in WorldCat and RLIN21 and import new record to Voyager as appropriate.
- If no matching record is found, update the existing Voyager record according to Receiving guidelines.
Cataloging
CUL's record of database is Voyager. If the master record in OCLC WorldCat is not a COO record, leave master record intact. We may contribute to it by correcting obvious access point errors/typos, but we should not change the record to suit our local preferences, e.g. printing date vs. edition date in monographs; more than one publication company in serials. Such local adjustments should be made in Voyager. There are three options for handling CJK records in Cataloging:
- A record is simple enough to complete cataloging in Voyager.
- If the record contains an OCLC control number, do the editing and cataloging in OCLC: Action -> Replace and update holding. Export the record back to Voyager and merge with the record in Voyager.
- Export a Voyager record to OCLC Connexion Local Save File, do the editing and cataloging, enter the record to WorldCat, export the record back to Voyager, and delete the record in the Local Save File.
Maintenance of CJK records
All copy and volume information is updated in Voyager only. Corrections will be made to the OCLC master record only when it was created by Cornell (040 $a COO $c COO) and it contains a typographical or significant cataloging error.
Also consult: Creating Bibliographic Record (Voyager)
Editing Bibliographic Record (Voyager)
Inputting (LTS procedure #4a)
