Recording Statistics

Recording Statistics (LTS Procedure #26)

Scope: LTS tabulates nearly all its acquisitions and cataloging functions on a monthly basis, via a special statistics gathering program that extracts data from the 948 field. The first indicator of the 948 field indicates type of transaction, i.e. pre-cataloging, cataloging, and post-cataloging. Units and individuals may choose to record other statistics manually (e.g. NACO contributions, etc.)

Contacts: Lois Peret Purcell  

Date last reviewed: 08/29/09

Date of next review: September 2010

948 field definitions
Activities Codes and Definitions
               Acquisitions and Pre-Cataloging  
               Cataloging  
               Post-Cataloging
Statistics macros  

A. 948 field

  Statistics are recorded in the 948 field of the Voyager bib record.

     See 948 field definitions.

B.  Activities Codes and Definitions

1. Acquisitions and Pre-Cataloging Transactions (948, 1st indicator 0). See also Examples

  i       Inputting: pre-catalog creation of online bibliographic record

A source code, from the list below, should be added in the subfield h of the 948 field of newly input records

 

appr	misc
dep	mso
exch	npac
gift	pl480

m     Maintenance: pre-catalog update of pre-existing bibliographic record

 r     Receiving: receipt of new monograhs

2. Cataloging transactions (948, 1st indicator 1)

c      Non-fastcat copy:   item with full or core level copy cataloged according to guidelines
        in "Non-Fastcat Copy Cataloging"

f      Fastcat:   item with full or core level copy, cataloged according to guidelines in "Fastcat"

k      Marcadia fast processing:   item processed from backlog (obsolete)

l        Added location:   location added to existing bibliographic record

o      Original cataloging, to include:

Minimal level cataloging, according to guidelines in "MLC Cataloging"

PCC core cataloging, according to guidelines in "PCC cataloging"

PCC original cataloging, according to guidelines in "PCC cataloging"

s       Fastshelve:   creation of preliminary record for items that have been pre-assigned
         classification or call numbers, including Cornell theses. Items are shelved
         and available to the public before a complete bibliographic record is created.

u      Upgrade to PCC:   e.g. copy lacking LC-style call number and/or subject
          headings or minimal level copy upgraded locally to PCC core level

z      Classification on receipt:   to be used for printed monographic materials that, upon receipt, are ineligible for fast or copy cataloging and that are not immediately selected for original cataloging

Note: Count each cataloging transaction when a MFHD is created, i.e. make a 948 field for each transaction.

 3. Post-Cataloging Transactions (948, 1st indicator 2)

a      Added copy:   copy added to existing location

b      Recataloging:   major editing of a bibliographic record for a previously
        cataloged title -- for example, a change in format from book to serial, or a
        change from a single volume to a multivolume monograph

m      Maintenance:   minor post-cataloging updates to records.
          Includes pieces added (i.e. added volumes, partial transfers), addition of a uniform title field, and minor updates to bibliographic, holdings and item records

w      Withdrawal:   of copy, piece or title

x       Retrospective conversion:   records input from CUL catalog cards.
         Also includes the addition of holdings to an existing online record
         from CUL catalog cards

y      Reclass or SH assignment:   significant changes made to call number,
         or subject headings added

Note: Post-cataloging transactions require only one 948 to record the transaction. For example, the operator may make multiple changes in a maintenance transaction (code m) but need add only one 948 field to the record.

C. Macros

 Many macros have been created to make the addition of 948 fields easier for staff.

     See the work and website of the Technical Services Macro Express Task Force.